PRIVACY STATEMENT
At SCH Photo, protecting your family’s privacy is extremely important to us. We work with schools and families, and we understand how sensitive student information and photos are. We only collect what we need, we use it only to provide our services, and we take strong steps to keep it safe.
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This policy explains what we collect, how we use it, and how we protect it.
WHAT INFORMATION WE COLLECT
We collect only the information needed to take photos, process orders, and deliver products.
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From our online ordering system or paper order forms, this may include:
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Purchaser/parent/guardian name
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Student Name​
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Shipping Address
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Phone number
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Email address​
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From schools or organizations, this may include:
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Subject's name
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Subject's grade
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Teacher/Organization assignment
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Parent/Guardian contact email
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HOW WE USE THIS INFORMATION
We use this information only to:
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Take and organize school photos
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Process orders and payments
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Deliver photos and products
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Communicate with families and schools about orders.
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We do not sell, rent, or share student photos or personal information with outside companies.
We do not allow public or outside access to your images or data.
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We keep information only as long as it is needed for business, legal, or school-related purposes, and then it is securely removed.
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YOUR CHOICES
If you receive emails from us, you can opt out of non-essential messages at any time using the unsubscribe link in the email.
You can also contact us if you have questions about your information or would like it updated or corrected.
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HOW WE KEEP INFORMATION SAFE
We take security very seriously and use multiple layers of protection:
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Sensitive information sent online is encrypted.
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Access to personal information is limited to trained staff who need it to do their jobs (like billing or customer service).
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Student data and images are stored on secure, encrypted servers protected by firewalls.
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We use secure backs so data is not lost.
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Each staff member has their own login, managed by IT security company that can immediately block access if needed.
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Images and data sent to schools are shared only with approved school contacts using secure, password-protected links.
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All employees undergo background checks as part of the hiring process, including additional checks for work on military bases when required.
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WHEN INFORMATION MAY BE SHARED
We do not share personal information except in very limited situations, such as:
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To provide products or services you ordered.
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When required by the law (for example, a court order)
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With trusted auditors or service providers who must keep information confidential.
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To protect the rights, safety, and property of SCH Photo and our schools
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QUESTIONS?
If you ever have questions or concerns about how your information or your child's images are handled, please contact us directly. We're always happy to explain our process and our safeguards.